There are three types of user accounts that can be created on the vFairs event platform:
- Attendees: These are the visitors who sign up for your event.
- Booth Admins: These are the exhibitors who set up their booths for the event day.
- Admins: These are event organizers who are responsible for the configuration of event settings. The admin users have complete access to the vFairs event platform.
Usually, the attendees sign up themselves for event registration, but you can also manually create a user's account on the event platform. To do so, follow the steps mentioned below.
1. Log in to the vFairs event backend platform using your admin credentials. Expand the "Users" menu item on the left panel. Click on the sub-menu item "Listing".
2. The Users Listing page will open up. If any users are already registered or added to the event platform, then their user accounts will be listed on this page.
3. Click on the +Add button to create a new user account.
4. You can see in the image above that you can create three types of users i.e., an attendee, a booth admin, and an admin. Let's see each of them one by one.
Create an Attendee's Account
To create an attendee's account, select the "Add Attendee" option from the list that appears upon clicking the "+Add" button on the Users Listing page. A registration form will pop up as captured in the image below.
Note: Please remember that fields that appear in the attendee's registration form can be defined and configured while creating a registration form that can be accessed at the path: Log into event backend platform -> Forms -> Registration Form.
Once you have filled up the registration form with the attendee's information such as the First Name, Last Name, etc., click on the "Register" button given at the bottom of the form. Upon successful registration, a "Thank You" message will be displayed in a popup on the screen.
Once a user account is created, it is listed on the Users Listing page and can be found using any of the filters provided. For example, the one captured in the image below is searched by the Last Name filter.
Create a Booth Admin
To create an account for a booth admin, select the option "Add Booth Admin" in the step 3 as mentioned above. The Add New User form will open on the right side of the screen.
On the Add User form, enter the basic booth rep's information.
- First Name
- Last Name
The First Name and the Last Name follow a specific naming convention.
- Username
- Password
The username and the password are the same as described for the exhibitor while creating a booth rep/booth admin account using the booth setup form.
- Meeting Link: If a booth admin/exhibitor does not want to use the vFairs chat platform for audio/video calling, then an external meeting link can be shared with the attendees.
- Booth: It is a mandatory field. Use the dropdown selection list to select a booth for which you are creating this booth admin account. Please note that only those booth names will appear in the selection list which are already created on the Booth Listing page.
- User Image: If an exhibitor requests to set up a profile picture for a booth representative's/admin's account, then ask them to share their picture. The dimensions of the image should be 110 x 110 pixels.
As soon as you click on the Save button, the booth admin's/representative's account will be created in the system. This new account will also be listed on the Users Listing page and can be fetched using any combination of the filters provided at the top of the screen.
Create an Admin Account
You can also create an admin account such that you want to give complete access to the event platform to any other member on your event organizing team. To do so, click on the option of "Add Admin" in the step 3 as mentioned above.
The Add New User form will be similar to the form that was opened for the creation of a booth admin account. The only difference is that it does not have the fields of Booth and the Meeting Link. Also, the users created using this form will act as admin users, and they will have access to the entire event settings which can be configured from the backend.
As soon as you click on the Save button, the admin account is created and saved in the system. You can find an existing admin account by using any of the filters given at the top of the screen.
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